YOUR WORDS. YOUR BOUNDARIES.

How to say no politely: six replies you can use

A polite no can be short. Acknowledge the request, say what is possible, and offer an alternative only if you mean it.

These are illustrative examples, free to read and copy. Adapt them to your situation and relationship.

An invitation you can’t accept

Thanks for thinking of me. I can’t make it this time, but I hope it goes well.

Acknowledge the invitation, say what you can do, and stop there.

I’m at capacity this week. If this needs to come first, which existing deadline should we move?

Make the trade-off visible before agreeing to more work.

I’m sorry you’re dealing with that. I can’t help with this one.

You can care about someone and still be unavailable.

Thank you for asking. I’m going to pass this time.

You do not have to invent another commitment.

I understand, but my answer is still no. I’m not available.

Repeat the boundary calmly rather than adding new reasons to debate.

Let me check what I can manage. I’ll get back to you tomorrow.

Only promise a follow-up if you intend to give one.

Tell Figgi what you need to say. Get warm, clear or firm wording, then edit the draft until it sounds like you.

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